Ιταλία – Υπηρεσίες διαχείρισης εγγράφων – PROCEDURA APERTA PER L’AFFIDAMENTO DEL SERVIZIO DI “DIGITALIZZAZIONE DEGLI ARCHIVI DEI COMUNI DI CASTRIGNANO DEL CAPO (CAPOFILA), UGENTO, TAURISANO, SPECCHIA, TIGGIANO, PRESICCE-ACQUARICA, PATÙ E CORSANO”, FINANZIATO CON FONDI A VALERE SUL PR PUGLIA 2021-2027, PRIORITÀ 1 – AZIONE 1.8 – SUB AZIONE 1.8.3. IMPORTO PROGETTO 750.000,00 €

DIGITALIZATION OF ARCHIVES

1. **Subject Matter of the Contract**

The subject of the contract is the digitization of the archives of the **SUE** (Sociedade de Urbanização do Estado) in the form of a service. The service includes the following activities:

- **Digitization**: Scanning of the documents in the archives, ensuring the quality of the images and the legibility of the text.

- **Metadata Creation**: Creation of metadata for each document, including information such as title, date, author, and keywords.

- **Data Entry**: Manual entry of data from the documents into a digital database.

- **Quality Control**: Implementation of quality control measures to ensure the accuracy and completeness of the digitized data.

- **Delivery**: Delivery of the digitized documents and metadata in a format agreed upon with the contracting authority.

- **Training**: Provision of training to the staff of the contracting authority on the use of the digitized documents and the digital database.

2. **Contract Duration and Location**

The contract will have a duration of 24 months from the date of signature. The work will be carried out at the premises of the **SUE** in Lisbon, Portugal.

3. **Contract Value**

The estimated value of the contract is €500,000 (excluding VAT).

4. **Eligibility Criteria**

Bidders must meet the following eligibility criteria:

- Be legally established in the **EU** or in a country that is a signatory to the Agreement on Government Procurement (GPA).

- Have a valid tax identification number.

- Have a valid VAT number.

- Have a valid certificate of professional qualifications.

- Have a valid certificate of good standing.

- Have a valid certificate of compliance with social security and tax obligations.

- Have a valid certificate of compliance with environmental regulations.

- Have a valid certificate of compliance with health and safety regulations.

- Have a valid certificate of compliance with labour regulations.

- Have a valid certificate of compliance with data protection regulations.

5. **Selection Criteria**

Bidders will be selected based on the following criteria:

- **Technical Capacity**: Demonstrated experience in the digitization of archives, including similar projects completed in the past 5 years.

- **Financial Capacity**: Financial statements for the last 3 years, showing a positive net worth and sufficient cash flow to complete the contract.

- **Organizational Capacity**: Organizational structure and management systems in place to ensure the successful completion of the contract.

- **Quality Management System**: Implementation of a quality management system in accordance with ISO 9001:2015.

- **Data Protection**: Implementation of a data protection system in accordance with the **GDPR** (General Data Protection Regulation).

6. **Award Criteria**

The contract will be awarded to the bidder that offers the best value for money, based on the following criteria:

- **Price**: The total price offered for the contract.

- **Quality**: The quality of the digitization service, including the accuracy and completeness of the digitized data.

- **Innovation**: The degree of innovation in the proposed solution, including the use of advanced technologies and methodologies.

- **Sustainability**: The sustainability of the proposed solution, including the environmental impact and the use of renewable resources.

7. **Contract Performance**

The contractor will be required to:

- Comply with the terms and conditions of the contract.

- Complete the digitization of the archives within the agreed timeframe.

- Ensure the quality and accuracy of the digitized data.

- Provide regular progress reports to the contracting authority.

- Cooperate with the contracting authority in the event of any disputes or issues that may arise.

8. **Contract Termination**

The contracting authority reserves the right to terminate the contract in the event of:

- Non-compliance with the terms and conditions of the contract.

- Failure to complete the digitization of the archives within the agreed timeframe.

- Failure to ensure the quality and accuracy of the digitized data.

- Failure to provide regular progress reports to the contracting authority.

- Failure to cooperate with the contracting authority in the event of any disputes or issues that may arise.

9. **Applicable Law**

The contract will be governed by the laws of Portugal.

10. **Language**

The official language of the contract is Greek.

11. **Contact Information**

For any questions or clarifications, please contact the contracting authority at the following address:

**SUE**

Rua da Prata, 115

1100-416 Lisboa

Portugal

Email: [email protected]

12. **Publication**

This notice is published in the **TED** (Tenders Electronic Daily) and on the official website of the **SUE**.

13. **Deadline for Submission of Tenders**

The deadline for the submission of tenders is 30 days from the date of publication of this notice.

14. **Tender Submission**

Tenders must be submitted electronically via the e-procurement platform of the **SUE**.

15. **Evaluation of Tenders**

Tenders will be evaluated based on the criteria set out in Section 5 (Selection Criteria) and Section 6 (Award Criteria) of this notice.

16. **Award of Contract**

The award of the contract will be made within 30 days from the deadline for the submission of tenders.

17. **Contract Signature**

The contract will be signed within 15 days from the date of the award of the contract.

18. **Contract Commencement**

The contract will commence on the date of signature.

ΔΙΓΙΤΙΑΚΟΠΟΙΗΣΗ ΑΡΧΕΙΩΝ ΣΥΕ

1. **Θέμα της Συμφωνίας**

Το θέμα της συμφωνίας είναι η ψηφιοποίηση των αρχείων της **SUE** (Sociedade de Urbanização do Estado) σε μορφή υπηρεσίας. Η υπηρεσία περιλαμβάνει τις ακόλουθες δραστηριότητες:

- **Ψηφιοποίηση**: Σαρωτή των εγγράφων στα αρχεία, εγγυώντας την ποιότητα των εικόνων και την αναγνωσιμότητα του κειμένου.

- **Δημιουργία Μεταδεδομένων**: Δημιουργία μεταδεδομένων για κάθε έγγραφο, συμπεριλαμβανομένων πληροφοριών όπως ο τίτλος, η ημερομηνία, ο συγγραφέας και τα κλειδιά λέξεις.

- **Εισαγωγή Δεδομένων**: Μανουαλική εισαγωγή δεδομένων από τα έγγραφα σε μια ψηφιακή βάση δεδομένων.

- **Έλεγχος Ποιότητας**: Εφαρμογή μετρικών έλεγχου ποιότητας για να εγγυηθεί η ακρίβεια και η ολοκλήρωση των ψηφιοποιημένων δεδομένων.

- **Παράδοση**: Παράδοση των ψηφιοποιημένων εγγράφων και των μεταδεδομένων σε μορφή που συμφωνήθηκε με την αρ