An Bheilg – Software package and information systems – Financiële oplossing bestaande uit een procure-to-pay-systeem en een boekhoudsysteem

Grúpa MC-CM is a major player in the healthcare sector in Belgium, characterized by a diversified and constantly evolving IT environment. Currently, accounting and procurement processes rely, among others, on Oracle eBS and Adfinity (Easi), with no integration between these systems, resulting in manual processing, increased risk of errors and inefficiencies. This public procurement is part of a modernisation and integration approach aimed at improving operational efficiency, data quality and the level of automation of financial and Procure-to-Pay processes. The purpose of this public procurement is to provide, implement, configure, integrate, support and maintain tools to support accounting processes and the Procure-to-Pay (P2P) process within the MC-CM group. For the reading of the market description, the terms integration, interfacing and interoperability must be understood as follows: • Integration = development, parameterisation and deployment of the two tools within the MC-CM eco-system; • Interfacing = creation of links (in/out data flows) between the two tools on the one hand, and the other IT tools of the MC-CM eco-system on the other hand; • Interoperability = creation of links between the accounting tool and the P2P tool. The tools sought must be open (documented and commonly used) and integrate with the other information systems of the group. They must contribute to an effective, secure and automated management of accounting processes as well as procurement and payment processes, in the context of a complex organisation with several entities and operational units, active in the Belgian mutual sector and characterised by a diversified and constantly evolving IT environment. The contract is awarded according to a two-phase procedure, consisting of: • a selection phase, during which candidates are evaluated on the basis of exclusion grounds and selection criteria; • a tender submission phase, to which only the selected candidates are invited to submit a tender and during which the contract is awarded. The market is subdivided into two lots, which are awarded separately, but which must jointly and simultaneously result in a coherent and interoperable management of the processes concerned (P2P and accounting). Lot 1 – Procure-to-Pay (P2P) Tool Lot 1 is for the provision, implementation, configuration, integration, support and maintenance of a P2P tool for the MC-CM group. The tool must support the entire P2P process, including: • purchase requests and approval workflows; • orders and receipts; • supplier invoice and payment information processing; • management of supplier accounts and creditor accounting (account payables); a three-way matching mechanism (three way matching) (purchase order – receipt note – invoice) Lot 2 – Accounting Tool Lot 2 is for the provision, implementation, configuration, integration, support and maintenance of an accounting tool for the MC-CM group. The tool must support accounting processes, including: • general accounting; • financial reporting; • compliance with Belgian accounting and tax regulations. Submission by lot Tenderers may submit an offer for: • Lot 1 only; • Lot 2 only; • both lots (one offer per lot). Each lot is subject to separate evaluation and award.