Norway – Software-related services – Geographical information systems - VOIS

About the Contracting Authority Vestfold public procurement cooperation (VOIS) was established 1 January 1996 and it has all the municipalities in Vestfold county as members (Færder, Holmestrand, Horten, Larvik, Sandefjord and Tønsberg), as well as Vestfold county and the University of Southeast Norway. VOIS is organised as a host municipality cooperation, in accordance with the Municipal Act chapter 20. Sandefjord kommune is the host municipality for the cooperation and contracts will be signed by the municipal director in Sandefjord. Description of the procurement VOIS intends to enter into one contract for the delivery of geographical information systems (GIS), in order to handle the municipalities ́ assignments within administration and availability of geodata. The procurement is for the delivery of GIS systems to the municipalities in Vestfold. Three of the municipalities currently have existing contracts for some system areas covered by the procurement: Sandefjord and Larvik: Subscriptions to ArcGIS Pro and ArcGIS Online Færder: Subscription to GISLINE Surveying Business and GISLINE Land Surveying Sandefjord, Larvik and Færder can continue the existing agreements parallel to the new joint agreement. This does not, however, affect the extent of the new contract. The contract shall include full delivery to the five permanent participants and to Larvik if the option is triggered. The municipalities that participate in the contract shall pay for the total delivery in accordance with the contract. The existing contracts are each municipality ́s responsibility and will not result in any reduction in the scope of the contract. If the chosen tenderer already provides the relevant services to Sandefjord, Larvik or Færder, it is expected that the existing contracts can be included or transferred to the new contract in accordance with the terms and conditions in the new contract. All municipalities in Vestfold currently use Acos WebSak+ as an external archive core for documentation of case handling related to Planning, Building and Geodata. Documentation from the new map system shall be transferable to Acos WebSak+ via integration. Likewise, relevant case documents via integration with Acos WebSak+, must be available for entry into the map system. Rules are set up in Acos for publication to a map system. The map supplier must establish the integration setup for their system in accordance with the rules from the Acos system. Documaster archive core is used by some municipalities for scanning older survey letters. Postings to documaster archive core may be relevant in the long term. See the separate tab in the price form for an overview of which trade systems the municipalities currently use. Value of the contract Estimating the scope of the contract is challenging. This is connected with the complexity, the size of the contracting authority and uncertainty connected to the content of a joint map system, integrations and other additional systems. The competition documents give an estimate of the extent connected to the establishment of joint map inspections and should be interpreted as a minimum - not as a final conclusion. The extent of the training can be based on an estimate that the municipalities in Vestfold, as a whole, currently have approx. 80 individual users of the management system and approx. 20 who administer internet based map systems. The estimated scope is not binding for the contracting authority. Tentative plan Evaluation - January - February 2027 Implementation - March - October 2027 Acceptance Test - November 2027 Contract start - 1 January 2028. Participants The contract will be valid for the following participants: Participant - Org. number - Number of inhabitants Færder municipality - 917 263 992 - 27 743 Holmestrand kommune - 917 151 229 - 27 086 Horten municipality - 964 951 284 - 28 173 Sandefjord kommune - 916 882 807 - 67 062 Tønsberg municipality - 921 383 681 - 60 246 The following participants have the option to join the agreement: Larvik municipality - 918 082 956 - 49 022 The Geodata Cooperation in Vestfold The Geodata Cooperation in Vestfold (GiV) is a professional and technical cooperation between the six municipalities in Vestfold, established in September 2026. The cooperation is formalised as a decentralised forum for the coordination and development of geodata services, knowledge sharing and implementation of joint procurements. GiV will function as a point of contact with the tenderer and be responsible for the coordination of implementation, follow-up and ongoing dialogue for GIS.