Hungary – Horticultural services – Fák,fás szárú növények beszerzése, fenntartása

The planting of trees and shrubs involves fulfilling the obligation to replace trees cut down in public spaces in Budapest IX. District, Ferencváros, partially based on meeting residential needs, as well as planting trees in empty tree spots; furthermore, planting trees and shrubs in large planters in pedestrian streets, and maintenance work for the planted plants for 3 years (36 months), with special attention to irrigation tasks during the vegetation period. This is primarily due to the obligation to fulfill tree replacement decisions, increasing green areas in public spaces, reducing heat island effects, and ensuring the quality of life in residential communities. Within this framework, the present procedure implements the conclusion of a Framework Agreement for Invitations to Tender. Since the quantity cannot be precisely determined in advance within the procurement, the planned estimated quantity is the procurement, planting and 36-month post-care of 100 trees and 225 shrubs, which will be implemented in two physical environments with the following planned distribution:

A. Soil-contact planting:

- Quantity: Approximately 200 shrubs and 75 street trees (trees with a woody stem) as planned.

- Quality: For street trees, trees with a trunk circumference from 14 cm to 18 cm, 2x and 3x graded with a soil ball. For shrubs, container-grown shrubs between 40 cm and 120 cm in height.

B. Planter plantings:

- Planned Quantity: 50 woody plants (25 trees and 25 shrubs), 50 existing, 1 m³ palm-type planters.

- Quality: For trees, 12-14 cm trunk circumference, 2x and 3x graded with a soil ball, slower-growing or smaller, round-crowned trees (e.g. Fraxinus ornus ’Mecsek’, Fraxinus excelsior ’Nano’, Prunus fruticosa ‘Globosa’, Prunus × eminens ‘Umbraculifera’, Crataegus laevigata 'Paul's Scarlet'). For shrubs, 100-120 cm container-grown Photinia x fraseri ’Red Robin’, and other specified container-grown shrubs in the 20-120 cm size range.

Planting substrate: 50% good quality topsoil, 40% mature cow manure, 10% peat, and 1 kg clay granules/planter.

C. Minimum irrigation during the 36-month maintenance period:

- For trees: at least 50 liters of water/tree/occasion.

- For shrubs: at least 30 liters of water/m² (container)/occasion.

Frequency: Twice a week from April 1 to October 31.

Soil-contact plantings in empty tree spots are carried out to fulfill the tree replacement obligation (partially tree replacement obligation, partially residential needs, and partially empty tree spots found in the tree register). In this regard, the Invitation to Tender draws attention to the fact that the Invitation to Tender is entitled to order services up to a maximum net framework amount of 28,500,000,- Ft + 27% VAT during the validity of the contract. The contractor's fee framework amount, the settlement of the works, is settled item by item, with the unit prices specified and detailed in the tender. The works and plants are ordered based on the unit prices forming the annex to the contract. The Invitation to Tender declares that it undertakes an obligation to order up to 70% of the total framework amount, but does not undertake an obligation to call off the total framework amount. The non-utilization (non-use) of the above framework amount does not constitute a breach of contract or a contract modification on the part of the Orderer. The Contracting Parties further agree that the Contractor may not claim any entitlement against the Orderer on the grounds of the non-utilization (non-use) of the framework amount. During planting, the MSZ 12172:2019 standard must be applied, unless this is not feasible for technical reasons. This fact must always be agreed with the Orderer in advance.

General maintenance and execution rules (for both A and B phases):

After planting, the soil in the containers must be replaced at the latest 2 months later, and covered with 10 cm of pine bark. Maintenance tasks are carried out during the vegetation period from April 1 to October 31 (weeding, soil replacement), and during the same period, from April 1 to October 31, watering is mandatory twice a week (at least 50 liters of water/container for trees, at least 30 liters/m² for shrubs). The works are ordered based on the unit prices forming the annex to the contract, with full task completion in accordance with industry standards. The work area and environment must be returned clean. The works must not unnecessarily disrupt public order, pedestrian and road traffic. All obligations related to traffic safety must be fulfilled. The task includes the removal of suckers or dried-out young trees, the full coordination of the E-utility, and the preparation of the planting plan. The Contractor prepares photographic documentation of the work processes (excavation, soil replacement, tree planting, initiation cut, watering, staking, tying, mulching), and sends it to the Orderer within 2 working days. The green waste and other waste generated must be removed within 48 hours, no waste may remain on the site over the weekend, and the tree pits must not remain open. The costs of obtaining permits and execution are fully borne by the Tenderer. The supply of irrigation water during the tree plantings and the 3-year (36-month) maintenance period, as well as the delivery of the sites with a watering cart, is the responsibility of the contractor. Furthermore, to ensure water intake possibilities, the contractor is also responsible for obtaining a water transport permit from Budapesti Vízművek Zrt. The final deadline for the completion of the contract (relating to post-care) is May 31, 2030. Further details in the Documentation.