Romania – Custom software development services – Servicii de dezvoltare de software personalizat și accesorii în cadrul proiectului „Dezvoltarea unui sistem integrat de recunoaștere facială și soluții de videoconferință pentru ședințe oficiale și interacțiuni cu cetățenii în Mun. Miercurea-Ciuc și Comuna Leliceni.”

Services for the development of custom software and accessories within the project "Development of an integrated facial recognition system and videoconferencing solutions for official meetings and interactions with citizens in Mun. Miercurea-Ciuc and Comuna Leliceni." The object of the contract resulting from this procedure is the provision of the services identified in the technical documentation and the relevant annexes. The present project has the following objectives:

• 1. Implementation of a facial recognition authentication system to facilitate rapid and efficient access to the town hall offices, contributing to the reduction of queues and waiting times. - DIGITAL ACCESS CONTROL SOLUTION IN TOWN HALL

• 2. Implementation of a module for the automatic management of attendance, leave, and presence statistics, thus optimizing internal administrative processes. - HUMAN RESOURCES SOLUTION

• 3. Use of advanced technology to record official meetings and automatically transcribe audio recordings into written transcripts, thus facilitating access to information. - SOLUTION FOR RECORDING, DOCUMENTATION AND DISSEMINATION OF MEETINGS

• 4. Creation of diverse communication channels for citizens, including chatbots for non-stop assistance and implementation of a participatory budgeting system, allowing citizens to actively participate in administrative decisions. - SOLUTION FOR COMMUNICATION WITH CITIZENS AND PARTICIPATORY BUDGETING

• 5. Provision of educational materials and informative sessions to raise citizens' awareness about the importance of their participation in the budgeting process, as well as other relevant topics for the community. - SOLUTION FOR EDUCATION AND SUSTAINABLE DEVELOPMENT

Contract duration: The duration of the services provided in the present contract is 6 months until the final acceptance of the services, starting from the date of signing the contract by both parties, subject to the establishment of the good performance guarantee. The deadline for the quantitative acceptance of the solution is a maximum of 5 months, and the deadline for the qualitative acceptance is a maximum of 6 months, calculated from the date of signing the contract by both parties, subject to the establishment of the good performance guarantee. The terms and conditions of the contract also include a guarantee of at least 2 years. The warranty period runs from the final acceptance date and is at least equal to the periods established in the terms of reference.

The project "Development of an integrated facial recognition system and videoconferencing solutions for official meetings and interactions with citizens in Mun. Miercurea-Ciuc and Comuna Leliceni" falls under the regulations of the European Commission 2021/C 373/01 - "Technical guidelines regarding the immunization of infrastructure to climate change in the period 2021-2027" regarding immunization to climate change, being classified in the category of "other eligible types of infrastructure." In accordance with the provisions of art. 2 para. 42 of Regulation (EU) 2021/1060, the notion of "immunization to climate change" means a process of preventing the vulnerability of infrastructure to the potential long-term effects of climate change, ensuring at the same time the respect of the principle "energy efficiency first" and the fact that the level of greenhouse gas emissions generated by the project is compatible with the climate neutrality objective set for 2050.

In accordance with the provisions of art. 160 para. (1) and (2) of Law 98/2016 with subsequent amendments, the Contracting Authority will respond to requests for clarification/information on the 11th day before the deadline for submission of tenders. The deadline by which any economic operator interested in participating in the public procurement procedure has the right to request clarifications or additional information regarding the award documentation is 19 days before the deadline for submission of tenders.