Finland – Architectural, construction, engineering and inspection services – Varia Hiekkaharju peruskorjaus - Suunnittelupalvelut AV-suunnittelu

VTK Kiinteistöt Oy requests a time-scheduled and lump-sum tender from you for the AV design services for Varia Hiekkaharju in accordance with this tender notice and its annexes. The procurement is conducted through an open procedure. The City of Vantaa has prepared a needs assessment and project plan for the subject. VTK Kiinteistöt Oy will procure and implement the project's design and construction until completion. The project contract type is a project management contract, noting that the designers are in a contractual relationship with VTK Kiinteistöt Oy for the entire duration of the project. Vantaan ammattiopisto Varia, Hiekkaharjun toimipiste is located at Tennistie 1, 01370 Vantaa. The renovation of Vantaan ammattiopisto Varian Hiekkaharjun premises is part of a broader development strategy for Varian's facilities network. Currently, Varia provides vocational education in four locations: Hiekkaharju, Koivukylä, Myyrmäki and Aviapolis. In the future, educational activities will be centralized in three locations: Hiekkaharju, Vehkala, and Tikkurilan osaamiskampus. VTK Kiinteistöt Oy owns all three locations and acts as the responsible party for project development and construction. After the renovation, the Hiekkaharju premises will have a total of 1,540 student places. The project's building complex is approximately 23,500 m² in size and is used by the security sector, mechanical and production engineering, building services engineering, construction industry, cleaning and property services, surface treatment sector, and restaurant and catering sector. The Varia Hiekkaharju building complex consists of three parts: - The original old building (built in 1963), approximately 11,350 m². - The extensions (completed in 2006), approximately 12,150 m². - The new section to be built during the renovation, approximately 1,000 m². The original old section has extensive repair needs and the building is protected in the detailed plan with the designation SR 5. Extensive PTS repairs will be carried out for the extension, and for example, the building services systems will be updated to meet current needs. The aim is to enable internal shared use of the spaces in a way that supports functional cooperation and also increases the utilisation rate of the spaces in the evenings. The diverse space needs of the vocational college's educational facilities and the shared use of the spaces between the building's users also set requirements for the spaces' usage objectives. The project's content and scope will be specified during the project. The AV designer is responsible for the design of the project's audiovisual systems from the general design phase to the detailed design phase and participates in the construction, commissioning, and warranty period tasks. The tasks include specifying the AV solutions according to the project plan, designing the local AV systems, preparing the necessary design documents, and integrating the AV systems with other design disciplines. The designer prepares the bill of quantities and the drawings, diagrams, equipment lists, and technical documents required for the implementation. The design covers the AV systems of the building's educational, meeting, staff, and shared spaces, the auditorium's AV systems, and the building's public address system. The AV solutions for the dining hall are designed so that the space is suitable for dining use as well as various presentation, celebration, and meeting events. During construction, the designer participates in the refinement of the drawings, handling of equipment approvals, functional tests, and acceptance procedures, as well as warranty inspections. The planned preliminary project schedule phases are presented below: - Project plan update and decision-making (5/2025–1/2026) - Procurement of designers (12/2025–6/2026) - General design (4/2026–1/2027) - Detailed design (2/2027–2/2029) - Procurement of contractor (6/2026–1/2027) - Construction preparation (2/2027–4/2027) - Construction (5/2027–5/2029) - Furnishing and user relocation (6–8/2029) - Commissioning (8/2029). The project is designed using a model-based approach. The design follows the general model requirements of YTV 2012 and the supplements to YTV 2012. The model-based design is coordinated by a separately selected model coordinator, who is responsible for specifying the project's model guidelines with the designers at the beginning of each project phase. The model files for the project phases are stored in the project bank in ifc and native formats. Composite models are stored in the project bank in *.SMC (solibri) format or another equivalent format. The work follows the KSE 2013 conditions, with the exceptions specified in the tender notice and contract. The design documents are prepared in Finnish. The tender notice consists of the following documents: - This tender notice - ESPD form - Annex 1: Consultancy agreement draft - Annex 2: Project programme - Annex 3: Project plan - Annex 4: Project plan annexes as applicable - Annex 5: Tender form