Norway – Furniture – Dynamic purchasing system for furniture

Background Rogaland county shall establish a new dynamic purchasing system (DPS) for furniture, as the current contract expires. The purchasing system shall be used by Rogaland County and Dental Health Rogaland FKF. The aim of the dynamic procurement scheme is to procure new, reused and refurbished furniture and other fixtures in connection with the furnishing of the county ́s buildings. The procurement scheme includes, among other things, school and office furniture, including furnishing areas such as canteens, meeting rooms, waiting rooms, cloakrooms, fitness rooms and social zones. Assembly and disassembly, service, repairs and renovation of furniture can be requested in the procurement scheme. The procurement scheme will be used to cover the contracting authority ́s need for furniture where the procurement has a value of more than NOK 750,000, excluding VAT. Where the contracting authority makes the procurement of furniture that does not exceed NOK 750,000, the procurement will be safeguarded by a separate framework agreement. Participation in the procurement scheme The dynamic procurement system is for the delivery of furniture to Rogaland County and Dental Health Rogaland FKF. All interested suppliers can apply for participation in the procurement scheme through this competition. The competition shall be available on Doffin throughout the entire term of the dynamic purchasing system. New suppliers can continually apply for admission. All qualified tenderers will be included in the procurement scheme. The contracting authority will determine whether a tenderer is qualified. Tenderers who do not fulfil the qualification requirements will be rejected. The deadline for participating in the first competition in the scheme is 30 days after the notice for this qualification documentation. Procurements under the procurement scheme. The contracting authority ́s procurement of furniture and fixtures that exceed NOK 750,000, excluding VAT, will be held as competitions in the dynamic purchasing system. Qualified tenderers will be invited to the competitions that will be implemented in the procurement scheme. Total contract value and volume Contracts that shall be signed under the scheme have an estimated total contract value of NOK 50,000,000, excluding VAT. The estimated total contract value is informative only, and the contracting authority is not bound by this. The volume may deviate due to changes in, among other things, financial framework conditions, needs, market situation and political decisions. Length of time The dynamic purchasing system will come into force 16.12.2026 and it will have a provisional duration until 16.12.2032. The scheme can be terminated or extended upon publication in Doffin. Implementation of competitions in the dynamic purchasing system. All qualified tenderers in the scheme will be invited to submit tenders for each competition. Each competition will have a separate tender documentation with competition terms, requirement specifications, price form, contract terms and award criteria. The contracting authority can set ethical contract terms and require environmental declaration (EPD) for the procured products. The tenders will be evaluated on the basis of price and quality. The quality can include qualities of the product, such as choice of materials, durability and design, as well as conditions connected to manufacturing, transport, ethical working conditions, climate footprint and the supplier chain's responsibilities. A point scale from 0 to 10 will be used within each award criteria. The best tender within each criteria will be given 10 points and the other tender offers will be relatively added to this. The points will be weighted and summed and the tender with the highest total number of points will be awarded the contract. The price will be evaluated based on the offered price excluding VAT. A linear method is used as a starting point, but if this gives a negative score, or the difference between the tenders is closer to 100%, the hybrid method or relative method can be used. As a starting point, the tender deadline will be minimum 10 days, depending on the scope and complexity of the procurement. The contract will be signed after both parties have signed it. Signing occurs electronically in the contracting authority ́s contract tool. Before the contract is signed, the contracting authority will in writing and at the same time inform affected tenderers of choice of tenderer, with justification and any waiting period. Electronic implementation The dynamic purchasing system shall be fully electronic. The contracting authority uses Hyyr to conduct qualifications and procurements.