Poland – Software package and information systems – Wdrożenie e-Usług w Gminie Sompolno

The subject of the contract is the implementation of e-Services in the Municipality of Sompolno. The contract specifically includes the following tasks:

1) Implementation of systems enabling the use of public e-services

a. Domain GIS System – Road Infrastructure Management - creation of a road registry program with e-application support

b. Domain GIS System – Spatial Planning and Municipal Geoportal - Purchase and implementation of a spatial management program with digitalization of applicable planning documents

c. Purchase and implementation of an electronic document circulation system with an e-service portal

d. Stakeholder portal with the construction and launch of e-services

e. Purchase and implementation of an electronic stakeholder service system, modernization of domain systems, and a communication broker - communication of domain programs with document circulation along with a document repository

f. Purchase and implementation of a program for handling public procurement procedures

As a result of the implementation of the subject project, 15 new (currently unavailable) e-services will be introduced, including 10 at maturity level 4 and 5 at maturity level 5:

1. Retrieval of tender documents and submission of offers – maturity level 4,

2. Electronic handling of real estate tax from individuals - maturity level 4,

3. Electronic handling of real estate tax from legal entities - maturity level 4,

4. Electronic handling of agricultural tax from individuals - maturity level 4,

5. Electronic handling of vehicle tax - maturity level 4,

6. Electronic handling of obligations related to municipal waste management - maturity level 5,

7. Submission of an application for issuing an excerpt and a drawing from the Local Spatial Development Plan - maturity level 4,

8. Submission of an application for issuing a certificate of land designation in the Local Spatial Development Plan - maturity level 4,

9. Application for a drawing and excerpt from the study / POG - maturity level 4,

10. Application for a certificate from the study / POG - maturity level 4,

11. Application for determining the ordinal number of the building - maturity level 4,

12. Application for issuing a permit for the location/rehabilitation of an entrance - maturity level 5,

13. Application for a decision on the matter of locating the route of the designed cable connection – maturity level 5,

14. Application for a decision on the temporary occupation of the road lane – maturity level 5,

15. Application for a decision on placing devices in the road lane - maturity level 5.

2) Training of system users and cybersecurity training

3. The subject of the contract is to be realized with the intention for all users, especially with regard to accessibility requirements for people with disabilities.

4. Subject evidence means

1) In order to confirm the compliance of the offered products with the requirements of the Purchaser, as indicated in the contract description, based on Article 106(1), in connection with Article 107(1) of the Pzp Act, the Purchaser requires the submission of subject evidence means confirming the compliance of the solutions offered by the Contractor with the requirements of the Purchaser, i.e., the delivery of a software sample.

2) The sample is a subject evidence means serving to confirm the compliance of the offered solution with the requirements of the OPZ. Failure to demonstrate compliance with the requirements specified by the Purchaser using the sample will be treated as non-compliance of the offer content with the contract conditions.

3) Detailed requirements regarding the content of the sample and the method of its testing are contained in the Appendix to SWZ Sample Testing.

4) The Purchaser, based on Article 65(1)(4) of the Pzp Act, waives the requirement to use electronic communication means in the scope of the part of the offer – the software sample, which is the subject evidence means.

5) In connection with the above, based on Article 65(2) of the Pzp Act, the Purchaser requires that the aforementioned sample containing two portable disks, prepared in accordance with the guidelines contained in the Appendix to SWZ Sample Testing, be submitted:

a. through a postal operator in the meaning of the Act of 23 November 2012 – Postal Law (i.e. Journal of Laws 2025, item 366 as amended) or

b. in person or

c. through a courier, to the address of the Purchaser: Sompolno Town Hall, 11 Listopada Street 15, 62-610 Sompolno by the deadline set as the deadline for submitting offers (i.e. by 25.09.2026 at 10:00) on the Purchaser's procurement platform, (before the deadline for submitting offers).

6) The sample should be submitted in a tightly sealed package, preventing its tampering without tearing, marked with the name and address of the Contractor, the name and address of the Purchaser, the reference number of the procedure – RZ.271.6.2026 and the annotation: “Software sample, do not open before 25.09.2026 at 10:15”.

7) In addition, the remaining documents constituting the offer, in accordance with Article 65(3) of the Pzp Act, the Contractor submits in electronic form on the Purchaser's procurement platform.

8) The date of submission of the offer is considered to be the date of its arrival on the Platform, and the date of submission of the sample is considered to be the date and time of its arrival at the seat of the Purchaser, at the address indicated above in point 4).

9) The Purchaser will return the submitted samples on the terms resulting from Article 77 of the Pzp Act.

10) The Purchaser does not provide for the coverage of the costs of preparing the sample. The remaining conditions and obligations of the parties are contained in the contract project constituting the appendix to SWZ.