Poland – Sale of travel tickets and package tours services – Kompleksowa organizacja podróży zagranicznych

The subject of the contract is the comprehensive organisation of foreign travel for employees, students, doctoral students, non-employees performing tasks for the university, and incoming foreign guests of the University of Silesia - booking, selling, and delivering air, rail, bus, and ferry tickets according to current needs, as well as passport visa services, in accordance with the terms and conditions set out in the Detailed Description of the Subject of the Contract, which is Annex 2 to the SWZ. 2) The Detailed Description of the Subject of the Contract is Annex 2 to the SWZ. 3) The contracting authority does not allow for the submission of partial tenders. The indivisibility of the contract is due to the specificity of the subject matter, which involves a comprehensive service - the overall organisation of foreign business trips for employees, doctoral students, students, and guests of the University of Silesia, including: finding suitable connections, booking, selling, and delivering air, rail, bus, and ferry tickets as needed, as well as passport visa services. In particular, it also includes ensuring the implementation of the entire trip, in accordance with the local regulations of the destination countries and informing those travelling about them within the timeframes that enable the acquisition of the appropriate documents (including any fees, such as airport, taxes, insurance, visas, transit visas, mandatory vaccinations) and informing the traveller, in a timely manner, if the implementation of the trip requires the purchase of additional services that the contractor is unable to provide (e.g. booking a place, additional insurance). Furthermore, international travel often involves route segments connecting the journey by different means of transport, e.g. by train and plane. Such comprehensive travel organisation can only be carried out by a single contractor operating in the relevant industry. 4) The contracting authority does not envisage the possibility of submitting variant tenders. 5) The contracting authority does not envisage the awarding of contracts for similar services within the meaning of Article 214(1)(7) of the Pzp Act. 6) Contract implementation period: for a period of 24 months from the date of signing the contract or until the allocated budget is exhausted, whichever occurs first. 7) Place of implementation: University of Silesia in Katowice, ul. Bankowa 12, 40-007 Katowice; 8) Detailed conditions for the implementation of the contract and payment terms are set out in the contract template, which is Annex 3 to the SWZ. 9) The contracting authority does not envisage additional requirements related to the implementation of the contract concerning social, economic, environmental aspects, innovation, employment, or the confidentiality of information provided to the contractor during the implementation of the contract; 10) The contracting authority does not envisage a reservation clause within the meaning of Article 94 of the Pzp Act; 11) The contracting authority specifies the requirements related to the implementation of the contract in terms of the employment by the Contractor or subcontractor, on the basis of an employment relationship, of persons performing the tasks indicated by the contracting authority within the scope of the implementation of the contract, the performance of which consists in performing work in the manner specified in Article 22(1) of the Labour Code of 26 June 1974 (i.e. Dz. U. 2025 poz. 277): a) The contracting authority requires that tasks related to searching, booking, selling tickets, telephone and email support for employees, students, doctoral students, and foreign guests of the University of Silesia, as well as passport visa services (this does not apply to the personal performance of tasks by the Contractor or subcontractor), be performed by persons employed by the Contractor (or subcontractor, if the Contractor entrusts the performance of part of the contract to a subcontractor) on the basis of an employment relationship within the meaning of the Labour Code of 26 June 1974 (i.e. Dz. U. 2025 poz. 277); b) the method of verifying the employment of these persons, the contracting authority's rights in terms of controlling the Contractor's compliance with the requirements related to the employment of these persons, and the penalties for non-compliance with the above requirements, have been described in detail in § 4 of the contract template, which is Annex 3 to the SWZ. 12) The contracting authority does not envisage the obligation of personal performance of key tasks related to service contracts by individual contractors jointly applying for the award of the contract within the meaning of Article 60 of the Pzp Act, nor those related to the participation of entities providing resources within the meaning of Article 121 of the Pzp Act. 13) The contractor may entrust the performance of part of the contract to subcontractors. The contracting authority does not reserve the right of personal performance by the contractor of key parts of the contract; the contractor should indicate in the tender the parts of the contract, the performance of which it intends to entrust to subcontractors and provide (if known) the names (companies) of these subcontractors. 14) The tender should be secured with a bid bond in the amount of: 20,000.00 PLN (in words: twenty thousand zlotys and 00/100). 15) The contractor whose tender is considered the most advantageous will be obliged to provide, before the conclusion of the contract, a guarantee of proper performance of the contract in the amount of 5% of the maximum nominal value of the contracting authority's obligation arising from the contract (The value of the contract is the amount of funds allocated by the contracting authority for the implementation of the contract. The amount of funds available to the contracting authority will be provided to the contractors before the deadline for the submission of tenders.).