Belgium – Repair and maintenance services of building installations – Raamovereenkomst: Technisch onderhoud, herstelling, uitbreiding en vernieuwing van de HVAC-installaties van het provinciaal patrimonium

The Province of Limburg intends to establish a framework agreement for the technical maintenance and related repairs of the HVAC systems in the buildings of the Provincial Executive of Limburg. The framework agreement will be concluded for a period of 4 years. This framework agreement aims to provide for:

Part 1: Legally required maintenance - carried out by the contractor's own staff (with the required certifications) or recognised inspection bodies.

- an annual inspection of the boilers using heating oil and gaseous fuels.

- for the cooling units, the service provider will ensure that the maintenance and inspection obligations are met.

- the service provider will be responsible for a tightness test of the gas pipes.

Part 2: Preventive maintenance - additional maintenance beyond legal requirements, to be carried out at regular intervals or based on operating hours, with the aim of:

- promoting the lifespan of the installations;

- preventing hazardous conditions;

- preventing faults and defects;

- keeping energy consumption as low as possible.

Part 3: Corrective maintenance - maintenance carried out when faults occur:

- repairing faults and defects within the agreed time;

- the price for spare parts will be determined based on an increase percentage;

Part 4: Sub-contracts - carrying out works within the framework of demolition, renovation and/or expansion of technical installations:

- a separate service order will be given for each sub-contract, specifying the nature and scope of the works, start date and completion date. A separate acceptance certificate for the works of the sub-contract (partial delivery) will be drawn up, in accordance with the provisions of this specification;

- based on a price per hour for the working hours;

- the price for the necessary materials will be determined based on an increase percentage;

- no minimum number of working hours or minimum amount for sub-contracts can be specified.

Part 5: Spare parts based on an increase percentage - the amount annually provided for the necessary spare parts (preventive maintenance, corrective maintenance and sub-contracts) is set at € 100 000 excluding VAT.

The combination of these interventions aims to:

- ensure business continuity;

- guarantee safe operation;

- prevent hazardous situations;

- promote the lifespan of the technical installations, i.e. ensure that the installations, from an economic and/or technical point of view, last as long as possible;

- protect the material from damage;

- prevent faults and defects;

- repair faults;

- minimise energy consumption;

- install and commission additional HVAC installations via sub-contracts.