Poland – Exhibition equipment – Modernizacja wystawy stałej w Domu Mikołaja Kopernika w zakresie naprawy i wymiany sprzętu multimedialnego wraz z oprogramowaniem – I etap

The subject of the contract is the execution of the modernisation of the permanent exhibition at the Nicolaus Copernicus House in the scope of repair and replacement of multimedia equipment along with software according to the project constituting Annex No. 1 to the SWZ. The building of the Nicolaus Copernicus House is listed in the register of historical monuments. The modernisation includes: 1. the execution of preparatory, organisational and configuration works necessary for the implementation of the contract subject, 2. the supply of brand-new devices, components, materials and accessories necessary for the execution of the modernisation, in accordance with the requirements specified in the Contract Subject Description, 3. the supply of electrical infrastructure elements for the multimedia system, 4. the dismantling of elements designated for replacement and their securing, transport and disposal in accordance with the provisions of the OPZ and applicable regulations, 5. the assembly, installation and connection of new devices and equipment elements to the existing technical infrastructure within the scope covered by the contract, 6. the installation, configuration and launch of operating systems, drivers, applications, multimedia content and all settings necessary for the proper functioning of the workstations, 7. the execution of programming and configuration works as well as the preparation of workstations for autonomous operation within the technically possible scope for a given workstation, 8. the transfer of existing content to new equipment, 9. the execution of necessary tests, functional tests, calibration, adjustments and control activities confirming the proper operation of the modernised workstations, 10. the integration of the replaced workstations with the existing technical infrastructure and with the operating exhibition management system, if the scope of a given package and the technical environment provided by the Contracting Authority allow for the execution of such works or the creation of a new management system within the scope of the existing infrastructure, 11. the execution of backup copies of workstation configurations, the submission of post-construction documentation, operating instructions and other documents required by the Contract and the OPZ, if required due to the method of configuration of new content files chosen by the contractor (generated on the basis of content provided by the Contracting Authority or taken over from the replaced devices) it will be necessary to submit copies of these files. 12. the execution of the final launch, technical acceptance, training of the indicated representatives of the Contracting Authority and the handover of the workstations for operation, the delivery of instructions in Polish, warranty documents, certificates and other documents related to the contract subject. 13. the execution of all necessary ancillary works and activities for the proper implementation of the contract, including transport, delivery, securing of devices, tidying up the work area and disposal of packaging and elements designated for removal, if this obligation arises from the OPZ. The contractor is obliged to deliver the ready-made equipment elements to the Nicolaus Copernicus House, ul. Mikołaja Kopernika 15/17, 87-100 Toruń and to carry out the assembly and launch there in a manner that interferes as little as possible with the active exhibition. The Nicolaus Copernicus House is open from Tuesday to Sunday from 10:00 to 18:00 until 30.09.2026, from 1.10.2026 from 10:00 to 16:00. On Mondays, work may be carried out between 8:30 and 16:15. There is a possibility of working before and after opening hours, provided that the contractor reports such a need in advance. It is recommended that work be carried out on Mondays, on other days until 10:00 and after opening hours. If the work does not require the entire exhibition to be shut down, or will not interfere with tourist traffic, it may be carried out during the hours available to visitors. After signing the contract, the contractor will agree with the Contracting Authority on the implementation schedule – including the sequence of the replaced workstations, the deadlines for the delivery of equipment, the assembly, the configuration of individual workstations and the final configuration. The Contracting Authority expects the contractor to submit a schedule proposal within 5 calendar days. The final schedule will be agreed at a meeting with representatives of the Contracting Authority within 7 calendar days. The method of submitting the proposal will be in accordance with the general rules of communication with the Contractor set out in the contract template.