Poland – IT services: consulting, software development, Internet and support – Cyfrowe rozwiązania dla Gminy Kamienica Polska

Description of the method for preparing an offer submitted in electronic form:

1) The Contractor, wishing to participate in the procedure, logs in to the Platform, then in the "Announcements" menu searches for this procedure, opens it by clicking on its title and on the "General Information" tab uses the function Report participation in the procedure;

2) if the Contractor does not have an account on the Platform, the Register function should be used. After completing the registration form, the Contractor will receive an email message to the defined email address, with an option to activate the account. Account activation is necessary to complete the registration process and enables login to the Platform;

3) the offer, together with the attachments that are an integral part of it, should be signed with a valid qualified electronic signature, by a person (persons) authorised to represent the Contractor, in accordance with the form of representation specified in the registration documents, appropriate for the organisational form of the Contractor;

4) if the authorisation for the persons signing the offer does not result from the registration documents, the Contractor should attach to the offer a document of power of attorney issued by the authorised persons and covering the scope of authorisation to submit the offer or to submit the offer and sign the contract. The power of attorney should be submitted in original, in the form of an electronic document signed with a qualified electronic signature or in an electronic copy of the document notarised for conformity with the original by a notary using a qualified electronic signature;

5) the offer should be attached on the Platform, on the "Offer/Attachments" tab, in the "Offer" table, using the Attach offer option, then Select file and use the Attach button;

6) attachments to the offer should be attached on the Platform, on the "Offer/Attachments" tab, in the "Attachments" table, using the Attach file option, then Select file and use the Attach button (each of the attachments should be added separately);

7) all information constituting a business secret in the sense of the Act on combating unfair competition, which the Contractor wants to reserve as a business secret, should be attached on the Platform, in a separate file, on the "Offer/Attachments" tab, in the "Part of the offer constituting a business secret" table, using the Attach file option, then Select file and use the Attach button. It is recommended that the file with the business secret does not contain any public information (e.g. justification for the reservation);

8) confirmation of a correctly attached file is the automatic generation by the Platform of a system message with the content "The file has been successfully sent to the platform";

9) the final submission of the offer together with the attachments the Contractor must confirm by clicking on the "Offer/Attachments" tab on the Submit offer button;

10) submission of the offer will be confirmed by a system message indicating the deadline for its submission and the Contractor will be enabled to download, with respect to each of the sent files, an automatically issued by the Platform document EPO (Electronic Proof of Receipt), being evidence confirming the fact and time of delivery to the Purchaser of the file via the Platform.

17.7. By the deadline for submitting offers, the Contractor may, through the Platform, make changes to the submitted offer or withdraw the offer, using the Withdraw offer option (tab "Offer/Attachments"). After withdrawing the offer, the Contractor may delete the attached files, by selecting the positions to be deleted and clicking the Delete selected button.

17.8. Detailed instructions for using the Platform are available on the website https://e-ProPublico.pl/, button "Contractor's Guide".