Poland – Computer equipment and supplies – Dostawa sprzętu komputerowego

The subject of the contract is the delivery of computer equipment (hereinafter referred to as "equipment") in accordance with the requirements specified in the SWZ. 2. A detailed description of the subject of the contract is contained in the annexes to the SWZ (– Technical Specification - Description of the Subject of the Contract (hereinafter referred to as OPZ) and Draft Contract Terms (contract template). 3. The scope of the subject of the contract includes: • delivery of computer equipment: 1) Laptop Notebook Type 1 - 400 units; 2) Laptop Notebook Type 2 - 20 units; 3) 27” Monitor - 50 units; • granting a license for the operating system, • providing warranty service. 4. The parameters given in the Technical Specification should be treated as the minimum required parameters of the offered equipment. 5. The Contractor is obliged to present in the Technical Specification the name of the manufacturer, model (type of device) and a set of technical parameters of the offered devices within the range of parameters at least equal to the set of parameters required in the OPZ - Technical Specification – (table to be filled in – all cells of the table must be filled in). It must be clear from the set which device the Contractor is offering, whether it is a device that exactly meets the requirements of the contract, or a device with better parameters. 6. The Contractor is obliged to submit an additional description of the subject of the contract confirming the compliance of the parameters of the offered equipment together with the offer. 7. The offered equipment must come from mass production, it must be factory new. 8. All equipment powered from the electrical network must comply with Polish standards, i.e. voltage 230V. 9. If any of the items are classified as hazardous or require special use, full information on the above, along with safety markings, must be provided in the offer. 10. The equipment must come from the official distribution channel authorised by the equipment manufacturer. At the time of delivery, the Purchaser may request confirmation from the Manufacturer's Representative of the equipment that the delivered equipment comes from the official distribution channel authorised by the manufacturer of the equipment. 11. The Purchaser allows the possibility of testing the offered equipment before selecting the Contractor. In such a case, upon invitation sent by email within 5 working days, the Contractor will be obliged to provide, without additional payment, the equipment offered by him for testing at the place and time specified in the invitation. The equipment must meet the requirements of the SWZ and be fully compliant with the offered equipment. In case of failure to deliver equipment compliant with the offered equipment, the offer will be rejected. 12. The Purchaser requires that the offered equipment from items 1-3 of Annex No. 3 be produced by a manufacturer with a quality assurance system (at least in the production phase of the offered equipment) in accordance with the ISO 9001 standard and with ISO 14001 or another equivalent. The Purchaser will require the presentation of copies of documents confirming the fulfilment of the above conditions, confirmed for conformity with the original. 13. The Purchaser requires that for the offered equipment from items 1-3, the Contractor submits a manufacturer's declaration (or his representative in Poland) addressed to the Purchaser to take over the warranty service in the event of the contractor failing to meet the warranty conditions on the same terms as the Contractor. 14. For the equipment from items 1-2, the Purchaser requires copies of documents confirmed for conformity with the original - Certificate of Compliance with the Windows 11 (64bit) system. 15. The service of the equipment from items 1-3 must be carried out by the manufacturer of the device or by an authorised service of the manufacturer in accordance with the ISO 9001, ISO 14001, ISO 20000, ISO 27001 standards. To confirm compliance with the above condition, the Purchaser requires the presentation of a document confirming the service authorisation for the service and certificates issued by an accredited unit and marked with the accreditation mark confirming the implementation of the above ISO standards at least in the scope – service of computer devices. 16. The Contractor must guarantee the correct operation and reliable functioning of the subject of the contract for the duration of the warranty period. 17. Detailed delivery dates and delivery locations will be agreed by the Contractor each time with the person responsible for the implementation of the contract in accordance with the contract. 18. Each delivery of equipment along with delivery to the place indicated by the Purchaser's representative in the UDT unit (the costs are borne by the Contractor) will be confirmed by a quantitative acceptance protocol, signed by persons authorised by the Purchaser. 19. Deliveries will be made on working days between 08:00-13:00. Equipment deliveries will be completed within 40 days from the date of the contract, but not earlier than 01.01.2027. 20. The quantitative acceptance will be carried out by checking whether the Contractor has delivered the equipment in the ordered quantity and whether the correct equipment has been delivered. 21. In the event of delivery of the subject of the contract by a courier company, the quantitative acceptance will be carried out by the Purchaser, who within 3 days will check the correctness of the delivered equipment with the previously received equipment list, which will be in the packages. The Contractor has the right to participate in the quantitative acceptance. 22. The Purchaser will carry out a quality acceptance within 3 days from the date of physical delivery of the subject of the contract. The quality acceptance will consist of checking whether the delivered equipment does not have mechanical damage or other visible defects and whether the equipment matches the submitted offer and functions properly. 23. The date of completion of delivery of each batch is equivalent to the date of signing the quantitative acceptance protocol by the Purchaser. 24. The signing of the quantitative and quality acceptance protocol by the Purchaser without comments authorises the Contractor to issue an invoice. 25. The templates of the protocols and invoices will be agreed by the persons responsible for the implementation of the contract after the conclusion of the contract, with the entries on the invoice being in accordance with the entries in the contract.