Finland – Library books – Kirjaston kirjat ja niihin liittyvät AV-materiaalit hankintaportaalitilauksina

Numera Palvelut Oy's Procurement Unit requests tenders from its customers for library books according to the tender documents. The products to be tendered include domestic literature and related AV materials for libraries, foreign English-language literature, foreign Swedish-language literature, foreign literature in other languages, domestic and foreign sheet music, and binding services. The procurement includes the following product groups as options: professional literature/textbooks K-books, professional literature/textbooks P-books, professional literature/textbooks J-books, domestic and foreign audiobooks, domestic and foreign music products (CDs), video recordings (DVDs and Blu-rays), computer and console games, and binding services. The main users of the agreement are libraries, but books can also be ordered for other units. Libraries primarily order domestic materials as advance orders. The procurement does not cover materials for educational institutions or newspapers or periodicals. When placing orders, the Purchaser has an electronic service, the procurement portal, through which purchasers familiarize themselves with the selectable literature, make selections, and order materials. The procurement portal compares the prices of individual procurements and directs the order to the material supplier who offers the material at the lowest price at the time of ordering. Purchasers can also place smaller orders by email and through the supplier's web store. The selection criterion for the procurement is overall economic advantage. The economically most advantageous tender is considered to be the one that is of the highest quality. The tendering is carried out by open procedure and a maximum of three (3) acceptable suppliers are selected as contract suppliers, who form a framework agreement; separate agreements are made with the selected contract suppliers. If more than three (3) acceptable tenders are received in the tendering, the tenders are compared based on the required new titles (Finnish-, Swedish- and English-language) in the year 2025, the scope of the tender, delivery time, and environmental friendliness. The selection is made according to the ranking of the bidders in the criteria for the procurement object as stated in the comparison criteria. If more than one bidder receives the same score, the procurement unit draws the selected bidders. Drawing is an accepted practice in legal practice. The contract period is fixed for four (4) years. The notice period for the contract is six (6) months for both contracting parties and for the communities of Numera Palvelut Oy's customers committed to the procurement, regardless of the fixed-term nature. The contract period begins on 17.10.2026 or at the earliest when the procurement decision has entered into force. The communities related to the contract (see contract base) will transfer to the scope of the new contract after the expiry of their current contracts. The procurement has not been divided into sub-lots, as the procurement unit considers it inappropriate for the users of the agreement to have separate agreements for different library materials. Customers of Numera Palvelut Oy who are committed to the tender or have registered as option customers have been notified in Appendix 1 of the draft contract (see Appendix 1 of the draft contract). NOTE! In case of problems related to the use of the tendering service, the supplier must be in contact with Cloudia support using the contact form or by calling 020 766 1075. Sarastia does not respond to the Tarjouspalvelu.fi supplier portal.