Finland – Electricity distribution and related services – Jakeluverkon tarkastuspalvelut

The Contracting Authority in this tender refers to two companies: KSS Verkko Oy and Kymenlaakson Sähköverkko Oy. Each company will make a separate agreement with the selected Supplier. The duration of each agreement is 3 years, after which the agreement can be extended for an additional 3-year option period. Each company decides on the use of the option period independently. The distribution network inspection services have been divided into two sub-areas. The first sub-area is the condition inspections of the distribution network. The second sub-area is the quality assurance services for the construction of the distribution network. The Supplier may offer services to one or more sub-areas. The contracting parties are KSS Verkko Oy and Kymenlaakson Sähköverkko Oy in sub-area 1 (condition inspections); and in sub-area 2 (quality assurance services) only KSS Verkko Oy.

1. Sub-area. The distribution network inspection services include the following services:

- Inspection of the decay of poles for low and medium voltage lines

- Condition inspection of low and medium voltage lines and inspection of the line area

- Inspection of cable landings and bridge attachments

- Condition inspection of circuit breakers

- Condition inspection of transformers and transformer units

- Condition inspection of low voltage distribution cabinets

- Performing earth measurements of transformers and circuit breakers

- Minor repair work carried out in connection with the inspection

In addition, the Supplier may, if desired, offer as an option the analysis of inspection results and the preparation of measures.

The estimated scope of the distribution network condition inspection services is presented in the criteria of the procurement object and in the annex.

2. Sub-area. The quality assurance services for the construction of the distribution network include the following services:

- Inspection of the distribution network put into use

- Quality and safety supervision during the construction of the network

The inspection of the distribution network put into use includes the inspection of the constructed network sections based on the completed documentation provided by the contractor. The inspection includes the inspection of the constructed transformers, distribution cabinets, poles, circuit breakers, cable and overhead line routes. The inspection also includes the inspection of commissioning records and markings. Quality and safety supervision during the construction of the network includes the implementation of construction phase quality supervision according to a separate quality supervision plan. Quality supervision includes the inspection of significant work phases recorded in the quality supervision plan, such as the inspection of the foundations of transformer substations, excavations, cable terminations and extensions. Safety supervision includes, for example, the implementation of safety observations on the construction site and the implementation or inspection of MVRS measurements made by the contractor, the inspection of the compliance of installations and materials used with standards and instructions, and the implementation of good installation practices. The Supplier must prepare corrective actions based on the observations of the on-site supervision and communicate them to the contractor responsible for the construction work and to the Contracting Authority. Supervision also includes monitoring the implementation of corrective actions. The quality and safety assurance service for the construction of the distribution network (construction phase inspection) must be started within one (1) week of the order for the inspection work. The inspection of the distribution network put into use must be started within two (2) weeks of the order for the inspection work. The estimated scope of the quality and safety assurance services for the construction of the distribution network is presented in the criteria of the procurement object.

The distribution network inspection services must be offered as unit prices according to the units presented in the criteria of the procurement object. The unit prices must include salaries, supervision costs, travel costs, daily allowances, accident and liability insurance, and vehicle costs. The Contracting Authority will provide the Supplier with the necessary map material. The Contracting Authority will, if necessary, familiarize the personnel performing the inspection work with the use of the equipment. If the Supplier changes the personnel performing the inspection work, the Contracting Authority has the right to charge the Supplier for subsequent familiarization events. For the quality of the inspections and work safety, it is essential that only personnel familiarized with the work by the Contracting Authority perform the inspection work. Therefore, the Supplier may not change the personnel performing the inspection work without the Contracting Authority's approval. The Contracting Authority will appoint a safety coordinator from its organization, whose task is to take care of the measures related to the safety and health of the work to be implemented in cooperation with the Supplier (Vna 205/2009 5-9 §). The Supplier is the main contractor for the work ordered on the basis of this tender. It is the responsibility of the Contracting Authority to prepare the safety document for the work to be implemented. The Supplier is responsible for preparing the safety plan. The Supplier is also responsible for the work safety of its employees, taking into account any special instructions and regulations that the Contracting Authority has given to the Supplier's representatives. The Supplier is responsible to the Contracting Authority or any other party for any damage caused. The Supplier is responsible for ensuring that the personnel performing the inspection work are familiar with the inspected objects and the regulations concerning them so well that they are able to assess the impact of any defects and deficiencies on safety in addition to identifying them. The Supplier is responsible for ensuring that the personnel performing the inspection work have completed training for the inspection of electricity distribution networks and electrical and occupational safety training and comply with the regulations issued on electrical and work safety. As training for the inspection, for example, the distribution network condition inspection training organized by Adaton or other equivalent training may be accepted.