Finland – Electricity, heating, solar and nuclear energy – Lämpöenergian toimittaminen palveluna Peltoniemen kampusalueelle, Ylä-Savon koulutuskuntayhtymä

Background and current situation: According to the total agreement, the current supplier produces district heat until 30.9.2027. The application for participation includes a map of the heating network and buildings. Procurement target and desired model: Sansia Oy is tendering for the procurement of heat energy supply for the Peltoniemi campus area of the Ylä-Savon Education Consortium. The procurement includes a technical description of the solution and a preliminary commissioning plan. The solution can be a centralised heating system, a hybrid system or a decentralised system. The solution must not cause the buyer significant costs, for example, integration into the existing heating network. The commissioning plan must include a schedule and tasks for the implementation of the new building required by the solution, including permit processes. The transfer plan takes into account uninterrupted heat distribution in the area during the measures, using the buyer's current backup heat source, and the transfer/construction measures are scheduled for the summer of 2027, when the heat production capacity is at its lowest (for water use needs). The heat energy must be based mainly on renewable energy sources. The system may also use non-renewable energy as part of backup heat production, peak load coverage or usage situations where it is technically justified or necessary for delivery security. At this stage, the procurement does not exclude individual energy sources or technical solutions, provided that the overall solution meets the procurement's requirements for renewability, delivery security and environmental targets. The heat energy measurement point will be at the heat centre/heat centres. The required heat energy will be purchased after measurement at a basic charge of EUR/kk and an energy charge of EUR/MWh. The annual energy requirement is 1600 - 2000 MWh and the peak capacity of the new equipment at least 700 kW. Backup energy production is included in the procurement and must be located in the same building or in the immediate vicinity of the main equipment so that delivery security can be ensured. If the implementation of the solution requires the placement of a building or facility on the buyer's land, a separate land lease agreement will be made, in which the lease period, compensation and responsibilities regarding the restoration of the area upon termination of the agreement will be defined. The overall matter will be discussed as part of the negotiation process, and proposals will be submitted in the tendering phase. In the participation and negotiation phase, the candidate may submit several alternative solution concepts as a basis for negotiations. In the final tendering phase, each bidder will submit one (1) final tender, which is based on the solution refined during the negotiations. An initial solution proposal in a competitive dialogue procedure is the bidder's first, partially incomplete proposal for implementing the procurement. Its purpose is not to be a final tender, but to serve as a basis for negotiations, through which the needs of the procurement unit are specified and the best possible overall solution is found. The initial solution proposal must be at a sufficient level to initiate negotiations, but it is not required to contain final technical or commercial solutions. Supplier's responsibilities: Commissioning and transfer planning of the offered solution as well as implementation from the old to the new system, production, delivery security, backup heat, measurement and reporting (to the buyer). Buyer's responsibilities: Contract interfaces, ownership/maintenance of the heat network. The estimated annual value of the procurement is approximately 150 000 Euros (VAT 0%). The buyer is not committed to the estimated annual figure. The planned start date of the agreement is 1.10.2027. The agreement is initially valid for at least 12 years, after which the agreement continues indefinitely, which can be terminated by giving notice in writing with a notice period of twelve (12) months. The procurement description may be specified in the final tender invitation sent after negotiations.