Belgium – Architectural, construction, engineering and inspection services – Aanstellen van een ontwerpteam voor de studieopdracht, coördinatie, realisatie en werfopvolging van een nieuw kwalitatief, hedendaags en toekomstgericht cultuurcentrum

The City of Zottegem intends to realise a qualitative, modern and future-oriented cultural centre, which functions as an open, warm and accessible meeting place for all inhabitants and visitors. This contract specifically concerns the appointment of a design team for the study assignment, coordination, realisation and site supervision of a new qualitative, modern and future-oriented cultural centre. The project is located on the plots of the former Helios site and comprises two interconnected components: - the historic manor house (former Centre for Local History) located at Nieuwstraat 40; - the former sports hall Helios with associated buildings, accessible via Kazernstraat 21. The project includes: • the considered reallocation of the historic manor house, Nieuwstraat 40; • the renovation, conversion and (partial) reconstruction of the Helios site; • the architectural and functional linking of both buildings and their outdoor space into one coherent and legible cultural centre. The cultural centre unites: • cultural experience; • performing arts; • meeting; • public functions and supporting facilities in one cohesive whole. It is expected that the design team will approach this assignment from a qualitative, sustainable and future-oriented design vision, with particular attention to: • a balanced consideration between heritage care, functionality and affordability; • integral accessibility and user comfort; • greening and sustainable material and energy choices; • a careful urban integration and a respectful relationship with the environment. These starting points form the substantive framework within which the design team will carry out its study assignment. The name “Helios” is provisionally used in this tender as a working name, referring to the former sports hall. This name is not definitive and is not part of the assignment, nor of later choices regarding operation or branding. The design team is responsible for the integral execution of the study assignment and the coordination of all disciplines involved within the scope of this tender, including (non-exhaustive): I.2 Services to be provided by the designer I.2.1 Scope and coordination Study and design disciplines • Architectural design with preparation of the plans, specifications for the assignment for the execution of the works; • Stability studies by specialised engineers; • Study of the technical installations (HVAC, sanitary, electricity, electronics, lifts, fire safety installations, building management, etc.) by specialised engineers and/or experts; • Study assignment theatre techniques including aesthetic guidance for the telescopic tribune. • Acoustic study, including the necessary measures in accordance with the applicable legislation (including VLAREM) regarding sound transmission within the building and to the environment; • Study assignment fire compartmentalisation and fire safety concept; • Studies on accessibility in consultation with INTER; • Fixed interior design; • Loose interior design (to the extent included in the project budget); • Design of limited landscaping within the project site (hardening, planting, water management, etc). Coordination and additional assignments The assignment also includes: • Checking correctness and completing info existing condition based on digital info (dwg-plans) and original hand-drawn plans • Research, measuring and verifying the existing condition (based on the available plans) • Preparation demolition follow-up plan if required • Conducting exploratory and structural consultation moments with the college of mayor and aldermen, the municipal services involved and other relevant actors; • Consultation with the competent authorities for the environmental permit, the fire prevention service regarding fire safety; • Support and delivery of presentation material for communication and the participation trajectory towards the stakeholders in the city; • (Further) development and finalisation of the programme of requirements in consultation with the client; • The integral coordination between the different disciplines, in close consultation with the client, until the end of the contract award; • The preparation and submission of subsidy applications, if applicable; • The preparation and submission of the environmental permit. • The safety coordination, both in the design phase and in the implementation phase, in accordance with the applicable legislation; • The EPB study, advice, reporting and related energy performance obligations; • BIM management; • Supervision, management, and coordination of the execution of the works; • The supervision of the deliveries; • The supervision and delivery of all construction or technical documents and certificates for possible recognitions and/or inspections; • The supervision until the delivery of the as-built dossier and post-intervention dossier by the contractors; • The delivery of all necessary documents, support and submission of files for permits; • The budget monitoring and (financial) reporting to the awarding authority regarding both the design assignment and the execution of the works. Budget monitoring is of great importance. • The preparation of an archaeological note, if required in accordance with the applicable legislation. The design team is responsible for the coherence between all partial studies and for their qualitative, technical and budgetary integration into one coherent project dossier. The preliminary programme of requirements is included as Annex 1 to the tender. After award, this programme will be further refined and definitively established in consultation with the client. The project must be developed as one cohesive whole, where the manor house (former Centre for Local History) and the former sports hall Helios with associated...